Creating a structured event report template is essential for Fedora event organizers to document key details, assess outcomes, and share insights with the community. Below is a template aligned with Fedora’s guidelines:
Event Report Template
- Event Overview
- Event Name: [Insert event name]
- Date(s): [Insert event date(s)]
- Location: [Insert event location]
- Event Description: [Provide a brief description of the event’s purpose and focus]
- Event Owners: [List Fedora contributors responsible for the event, including links to their personal wiki pages]
- Fedora Representatives: [List Fedora representatives at the event, specifying their roles, with links to their personal wiki pages]
- Event Details
- Event Schedule: [Outline the schedule, highlighting sessions, workshops, or activities that took place during the event]
- Event Budget: [Provide an overview of the budget allocated and spent for the event]
- Travel Subsidy Requests: [Document any travel subsidies requested or granted]
- Attendance and Engagement
- Number of Attendees: [Provide an estimate or exact number of participants]
- Fedora Booth Activity: [Describe the level of activity and engagement at the Fedora booth, if applicable]
- Common Questions and Feedback: [Summarize frequent inquiries or feedback received about Fedora]
- Outcomes and Impact
- Successes: [Highlight what worked well during the event]
- Challenges: [Discuss any obstacles encountered and how they were addressed]
- Lessons Learned: [Share insights gained that could benefit future events]
- Mindshare Initiatives: [Reflect on how the event contributed to building users or contributors to specific Fedora solutions]
- Post-Event Actions
- Follow-ups: [Detail any actions taken/to be taken after the event, such as contacting leads or sending materials]
- Event Report Publication: [Indicate where the event report will be published, such as the Fedora Community Blog or personal blogs that are connected to Planet Fedora]
- Reimbursement Requests: [If applicable, note that a reimbursement request has been submitted to the Event Requests repository]
- Additional Information
- Ideas/Brainstorming: [Document any ideas or suggestions for future events]
- Important Links: [Include links to relevant resources, presentations, blog posts about the event or materials from the event]
Submission Guidelines:
- Timeliness: Submit the event report within 30 days of the event to ensure timely reimbursement and maintain eligibility for future event sponsorships.
- Sharing the Report: Publish the report and notify the Fedora Ambassadors mailing list with a summary and link to the full report.